Pattern 8.1: Rounds
A group facilitation technique to maintain equivalence.
- Pick a random person to start
- begin each round with a different person to maintain equivalence
- Go around the circle giving everyone the chance to speak
There are a number of ways that experienced groups can fast track certain rounds.
Pattern 8.2: Facilitate Meetings
Choose someone to facilitate a meeting. Even an inexperienced facilitator can help to focus a meeting and make a positive difference.
- prepare an agenda of topics
- select a facilitator who:
- facilitates a suitable activity or format for each topic
- holds the space, keeps the time and navigates the agenda during the meeting
- facilitates an evaluation of the meeting at the end
Pattern 8.3: Evaluate Meetings
Take time for learning at the end of each meeting or workshop.
Reflect on interactions, celebrate successes and share suggestions for improvement.
- before the closing round
- reserve 5 minutes for 1 hour, and 15 minutes for a full-day workshop
- record learning and review before the next meeting
- short formats:
- more of/less of/start/stop/keep
- positive/critical/suggested improvements
Evaluate Meetings: Long Format
Ask everyone in a round to reflect on any or all of the following topics in a brief sharing:
- effectiveness and format
- facilitation and participation
- emotional tone
- appreciations and achievements (I liked…)
- growing edges and improvement suggestions (I wish…)
- wild ideas and radical suggestions (What if…)
Pattern 8.4: Meeting Host (Role)
The meeting host is accountable for preparation and follow-up of meetings, workshops or other events.
The role may be assigned temporarily (i.e. for one specific event) or for a duration of time.
Meeting Host: Responsibilities
- identify goals and deliverables
- prepare and distribute agenda and schedule
- estimate required time
- identify and invite participants
- schedule the meeting/workshop
- book location (and transportation if required)
- set up the space, provide required materials and information
- ensure selection of a facilitator and a notetaker to record minutes, if appropriate
- clean up location, return keys etc.
- ensure minutes are distributed
Pattern 8.5: Governance Backlog
A governance backlog is a visible, prioritized list of items (drivers) that require (or may benefit from) a group decision.
- decisions to make
- proposals to create and consider
- agreements for review
- selecting people for roles
- upcoming effectiveness reviews
©2017 by Bernhard Bockelbrink and James Priest. Licensed under CC BY-SA 4.0